Office 365 Email Anti-Spam Introspection
Email spamming is one of the malpractices being followed by the cyber-terrorist nowadays. It has been commonly observed that certain emails when downloaded or accessed, introduce various kinds of issues in system. This is due to the fact that those emails are spam and carry virus or malware. Thus, spam emails harm the users in many ways and lead to many cyber crimes. However, Office 365 provides certain anti-spam policies to fight against the spams. The Office 365 users must be aware of the Office 365 email anti-spam protection, so that they can secure the email account from such spams. Here, we are going to discuss the Office 365 anti-spam policy, which can be adopted by the users to secure account against spam messages.
What is Office 365 Email Anti-Spam Protection Policy?
Office 365 not only provides efficient mailing features, but also takes care of user’s privacy and security. To avoid virus or malware due to spam/ junk messages, O365 provides an inbuilt anti-spam policy. It enhances the security of email messages by keeping check on the incoming and outgoing emails. Whenever a new mail is received, it firstly scans the message according to Office 365 anti-spam policy. The email is displayed in the inbox folder only when it has passed the anti-spam guidelines/ checks. However, if the policies find the email as spam or malware, it does not forward the message into inbox or in other words, blocks junk email in Office 365; rather the message is moved to Spam folder. Thus, in this way users get protected from the cyber attacks.
Ways of Office 365 For Anti-Spam Policy
Users of Office 365 gets many ways through which they can protect Anti-Spam. Down below we have provide step that enable the stop on spam.
Spam Filter Settings in Office 365
Office 365 anti-spam policy for filtering spam, to categorize the spam messages on the basis of message characteristic. The users can specify the criteria of spam messages and action to be taken on such emails.
Using this advanced spam filtering options users gets a notification about the spam message intended to be delivered to their mailbox. Thus, users can also report emails to Microsoft for further analysis. The spam filter settings can be customized in the following steps:
- Open Exchange Admin Center and then browse to Protection for Spam Filter option.
- Then on the General page user need to perform one of the following options accordingly:
For editing the existing company policy, double click the default policy. And to create a new policy, click on +. - For the new policy user need to specify a unique name that never user before.
- Then in Spam and High Confidence Spam Option, choose the particular action to be taken to prevent spam messages: By Default, action is Move Messages to Junk box.
Delete Message: To delete the spam mail along with attachment.
Quarantine Message: To send the spam message to quarantine.
Add X Header: To send the mail to receiver by adding X-header field in it. It can help the receiver to identify the spam messages.
Prepend Subject Line with text: The message is sent to receiver, but by adding a line in the subject to make it identifiable.
Redirect Messages: To redirect the mail to email address instead of receiver. - Under the Block List page, add the senders which need to be blocked:
Sender Block List: Click on + to add the senders to block list.
Domain Block List: Click on + to add the domains to block list. - Under the Allow List, specify the emails that will be redirected to inbox directly, without going through filters:
Sender Allow List: Specify the list of trusted senders.
Domain Allow List: Specify the list of trusted domains. - Under International Spam page, the users can filter the emails from particular country, language. It allows to configure 86 different languages and 250 different regions.
Filter email messages written in following languages: Click on + to add the languages, which need to be filtered.
Filter email messages from specified regions: Click on + to add the list of countries or regions from where the messages need to be blocked. - Click on Save to apply the changes made to the new policy.
Office 365 Outbound Spam Filtering
Sometimes, your system get so infected that even the outgoing emails get spammed. So, the outgoing mails should also be filtered in the following way:
- Login to EAC(Exchange Admin Center) and browse Protection → Outbound Spam.
- Click on Outbound Spam Preferences option.
- Choose the checkbox accordingly:
- Send a copy of all suspicious email messages to the following email address
- Send a notification to the following address when a sender is blocked sending outbound spam.
- Click on Save to make the changes.
Conclusion
As security is the major purpose of every individual so, Microsoft Office 365 provides the options that enable anti-spam policy that secures the accounts from all types of email spam/ junk messages in account. The level of security at different levels provides all the advance ways to be safe from email spamming.