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Remove Duplicate Emails in Outlook Account – Quick Solution

Remove Duplicate Emails in Outlook

Jaspreet Devgan ~ Modified: 16-Jun-2022 ~ Tech ~ 4 Minutes Reading

One of the most common issues that most Outlook users encounter is duplicate items like emails or contacts or tasks. This problem comes in for a long time but Outlook has never come up with a rock-solid solution to remove duplicate emails in Outlook.

Moreover, there are many things that can cause Outlook items to become duplicated, but two of the most common causes/sources are:

  • Rules Settings Change in Outlook Email Account.
  • Syncing Outlook to multiple platforms.
  • Import PST files or folders to the Outlook account.

If you have a problem in your Outlook account where emails are continuously duplicating then it’s likely that setting the rules of the Outlook account causes the emails to become duplicated.

Here are some of the techniques that can help you to cope with the rules setting causing duplicates in your Outlook account and help to remove duplicate emails in Outlook.

  1. Disable or remove all the rules [Tool | Rules, and Alerts] from the Outlook account. If you find out that the particular one or more rules are causing the issue of duplication then your Outlook account will never face the problem.
  2. Temporarily disable the “Leave a copy of messages on the server” setting in Outlook, if you are currently using it for one or more specified email accounts [open your email account(s) | More Settings | Advanced | Leave a copy of messages on the server]. Again, if this is the source of the Outlook email duplication, your Outlook items will no longer get duplicated.
  3. Delete one or more of your Outlook email accounts, and re-add them.

Manual Process to Remove Duplicate Emails in Outlook

There are methods for deleting Outlook duplicate data items that help the user to understand how to hinder Outlook duplicate emails. We will even understand the process of how the automated tool works.

How to Manually Remove Outlook Duplicate Items – Manual Task

Use the following steps to duplicate items:

  1. In the Outlook 2007 and other versions Current View on the View menu, and then click to change the folder view to a table type view. In Outlook 2003, point to Arrange By on the View menu, point to Current View, and then click to change the folder view to a table type view.
  2. Right-click a column heading, and then click Field Chooser.
  3. From the list at the top of the Field Chooser, click to select the All fields.
  4. Drag the Modified field to the table heading.
  5. Verify that the duplicate items have a unique date from the original set of items. If it is unique, click the Modified heading so that the items are sorted by this field.
  6. Click the first item in the set that you want to delete, scroll to the last item in the set that you want to delete, and then click the last item while you hold down the SHIFT key.
  7. Press DELETE to permanently delete all selected items.

Also Read: How to Fix Outlook Mailbox Size Limit Exceeded Error?

Automated Tool to Remove Duplicate Emails in Outlook

In order to perform these steps fast and at speed users need to follow up these steps one by one and if there is any type of mistake then they could lead to trouble. It’s better to use some of the automated tools that help the user to manage these duplicate items very easily. One of the tools is SysTools Outlook Duplicate Remover. This tool will help the user to remove duplicate emails in Outlook fight. Outlook Duplicate email remover is one of the best and most professional ways to tackle the problem.

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Free Tip
Importing Outlook PST to Office 365 account may sometimes get all the problems in Office 365 account when the user starts encountering the duplicate email in Office 365 account. In order to import some common PST to Office 365 regularly, you can use PST to Office 365 Importer. The unique incremental import will allow you to only import data that is new in that PST.

Conclusion

Outlook duplicate email remover is one of the best ways to remove duplicate emails in Outlook and eliminate this problem. But we still have covered the manual method to remove PST to Office 365 account. So that the limitations that come in can be tackled easily.