Google Apps Security Best Practices To Work Securely In Business

The post describes the Google Apps security best practices. If a business user is aware of these measures then, he or she will surely be able to work in the cloud without any data breach risk.

Google aims toward ease for management in the organizational cloud data security. It makes sure that administrators are keeping a bird’s eye view of their security. There is no reason for neglecting that Google Apps for Work is widely used by all level of enterprises around the world. G Suite provides online word processing, presentation software, spreadsheets, emailing service, and all enterprises related activities in a single cloud software.

It is a well known saying that ‘cloud storage protection is equally in the hands of cloud service providers and users working with them.’ The same thing applies to Google Suite! The information security is as good as you safeguard the data where it is stored, even on cloud. You should be known that what activities are carried away by your data.

Google Apps Security Best Practices

Be Aware From the Cloud Threats

It is the necessity of today’s technology scenario that people are aware from external risks, which threatens account privacy and security. These outside threats can be any like phisher attempting for manipulating employees to give their passwords by representing as a client, government institutions, or coworkers, etc., hackers intelligent way of stealing passwords, etc. The unknown malware can spy on the employees, which copies all the vital information from employee’s PC.

It is not possible for Google Apps security team to save you from human errors. They are unable to stop employees from unintentionally sending secretive data, mailing emails to the wrong person, breaking PCI Compliance, etc. In order to be prevented external threats in G Suite, businesses are recommended to look and purchase CASB services. There are number of organizations who are focused only on firm’s cloud data security hence, reducing chances of external threats occurrence.

Apply Multi-Factor Authentication in G Apps

If the hacker acquires access to employee’s security key, MFA security will be able to differentiate between a minor irritation and a major security leakage. Google provides a 2-step verification method that demands:

• Security code that is sent to the registered phone number
• Changing of G Suite account security key after 30 days

The security code measure will be helpful when a Google App account is logged in from a new browser or IP address. So, if hackers try to access employee’s credential then, it will restrict them from doing so.

Google Apps Security to be Safe From Spoofing

Phishers, spammers, or any other malicious competitor can spoof your email id, displaying it as if it is sent from your firm. There are several tools provided in G Suite to be safe from this. With the help of DKIM, you will be able to develop a domain key of 1024-bit, enabling recipients to check that the email is from correct domain. From the Admin Console, you need to click on Apps >> Google Apps >> Gmail >> Authenticate email. If there are multiple domains listed then, choose anyone that you wish to set a key and then, click on Generate new record. This will add domain directly to the record of Domain name system, only if you have purchased the domain from the G Apps partner. Otherwise, you will have added the domain manually. At last, activate the security by clicking on Apps >> Google Apps >> Gmail >> Authenticate email and then on Authentication.

A Strong, Complex and Easy-to-Remember Password

It is the simplest way to be safe from G Suite account security breaches. Administrators should make sure that users are using the password accurately. Conduct a training session to give employees tips and trip to generate a strong password. The password should be having:

• 8 or more characters with space
• Uppercase and lowercase alphabets
• Special characters and numbers with no personal information like birth date or year

Guide your employees that they should not reveal security passwords in front of anyone. They should not save the password on their phones, notepad, sticky notes, etc. Ensure them that they are making an easy-to-remember password that is complicated and strong. If one feels that their password is compromised then, immediately notify the administrator. The admin should change all the passwords at that time without wasting a single second.

Create A Easy Work Culture With Advance Security

No matter what type of CASB solutions you are using in your firm for security, you should make sure that your employees are safe on the Internet world. They should be known from methods to avoid phishing scams i.e., avoid the unknown weblinks present in received emails from unknown users. Guide employees that they should not write confidential data into the pop-ups window.

Verify that basic Google Apps security software is installed properly and working in a correct manner. All the PCs used under on-premises environment should be having firewall installed within them. Whenever a new G Suite security measure is released for the operating systems install it immediately. Apart from all this, you should also focus on the keeping of personal and official emails, accounts, and documents separately. One should always avoid storing of organization data in the personal account. Do not allow any business outsiders, ex-employees, or competitor to work with official information.

CloudCodes CASB Solution – A Flexible Key To G Apps Security

The post described Google Apps security best practices in details. If there is even a single hole in the data security then, it can be determined by hacker’s smart tricks. G Suite Security and privacy assure that it will give authority to save the organization data from external as well as internal threats. It is true that encryption method in Google is up to the Internet standards and organization can never match them for their data protection. CloudCodes complete the organization’s Google Apps security by creating a virtual unbreakable security environment and offering data-centric encryption. Adding this security practice will protect the application data by applying different security solutions. It provides DLP policies to be safe from the human errors and thus, preventing the mistakes that lead to internal threats.