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How to Import Google Apps Contacts to Outlook Using Easy Techniques?

Samuel Adams ~ Modified: 19-Jan-2023 ~ Cloud ~ 4 Minutes Reading

The usage and demand for Microsoft Outlook are increasing day by day. Despite the fact that Google Apps offers many web applications and many advanced features, people tend to shift towards Outlook. While Shifting to Outlook it is necessary to move the documents, contacts, calendars, etc. to Outlook. In this article, we will be discussing the commonly available manual and expert methods to import Google Apps contacts to Outlook.

User Query 1:- I want to move all my G Suite contacts to Outlook. I heard that in order to import files to Microsoft Outlook, they have to be converted to PST file format. Or is there any alternative to do so? How can I convert my Google Apps contacts to PST file format easily? Any suggestions are accepted.

User Query 2:- I work for a company that uses Google Suite services. Now we are planning to switch to O365. Is there any way to transfer google contacts to outlook? We can’t afford any kind of data loss as these are very important and confidential to us. Can anyone suggest any easy method for Google Apps contacts backup keeping all this into consideration?

Manual Methods to Import Google Contacts to Outlook

1. Use the Export Option to Move Contacts from Google Apps

To import google contacts to Outlook 2019, you can follow the steps given below:

  • Log in to the Google Apps account & Open Google Contacts
  • Select the contacts which are to be exported using the checkboxes provided
  • Click on More >> Export
  • Now select the Outlook CSV / vCard format from the export options
  • contacts.csv / contacts.vcf will be automatically downloaded to the local folder
  • Import this CSV/ VCF file to Microsoft Outlook.

2. Use Google Takeout to Migrate G Suite Contacts to Outlook

Google Takeaway is a reliable utility to create an archive of Google Apps data. In this case, in order to download the contacts using Google Takeout, one can follow the given steps:

  • Sign in to your G Suite account
  • Open My Account >> Personal Info & Privacy >> Control your Content
  • Click on Create Archive to proceed.
  • Select the data to be included in the archive. Here select the contacts only
  • Select the file format (vCard, CSV or HTML) in which contacts have to be exported.
  • Choose the zip file format
  • Click on Create Archive & the files will be available for download after archiving
  • Download the zip files and extract them to access the files in the specified format
  • Import the files to Outlook using its inbuilt methods

Limitations of Using Manual Methods:

  • Being a simple text file, CSV will not export the images and attachments associated with the contacts.
  • vCard files will be opened one by one which will be hectic in case of a large number of contacts.
  • Time-consuming in the case of large data.

Even though the manual methods mentioned above are efficient up to a certain extent, they cause several problems as well. Due to the drawbacks mentioned above, manual solutions can be a bit confusing and troublesome. So that, to overcome from manual method users can move on to the next section to get the appropriate solution.

Expert Solution to Transfer Google Contacts to Outlook

 Users can use SysTools Google Apps Backup Tool which is an effective solution to download G Suite contacts into Outlook. This robust application is more useful than the free solutions mentioned above. Delta backup option to backup only new data after the first backup. It provides resultant Outlook files that are accessible in all editions of Microsoft Outlook like 2021, 2019, 2016, and all below versions of Outlook. 

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Highlighted Features of the Application

  1. Download & import Google Apps contacts to Outlook PST file format
  2. With the help of this application, users can archive domain user backup
  3. There is no file size limitation. It has been tested with 2 TB of data
  4. Download G Suite contacts to local folders in specified file format
  5. Requires a Smooth Internet Connection for the Quick Archive of Google Contacts

Summing UP

When users are choosing between manual and expert utilities, it is always better to go for the automated tool. Because expert utilities are developed to overcome the difficulties raised by manual solutions. If you are a user who cares about the security of your data as well as your account, you can opt for the backup Software. It will help you to download and import Google Apps contacts to Outlook easily.