How Do I Reduce the Size of the PST File in Microsoft Outlook?

If you are an Outlook user, then you must be aware of the issues faced by MS Outlook users due to large pst files. In the recent versions of Outlook, the issue is due to data file sizes that have been compressed substantially. Here in this article, we will discuss how users can reduce the size of PST file quickly and simply.

After considering this particular issue we have come up with a manual and professional solution to reduce PST file size in Outlook 2019, 2016, 2013, 2010, 2007 & 2003. Make sure to go through the complete guide to understand the top-mentioned methods to compress your Outlook mailbox.

Methods to Reduce the Size of the PST File in Outlook 2019, 2016, 2013, 2010, 2007 & 2003

There are multiple tricks & techniques that one can use for this particular task. In this segment, we will be explaining both manual and technical solutions. And you can decide which method you wish to move ahead with to accomplish this task.

1. Reduce the Size of the PST File Via compressing the Feature

Here you can use these below suggested steps to compress your large data file:-

1. To begin, Launch MS Outlook on your Windows System.
2. In the next step, you need to remove all the essential email items from your Microsoft Outlook.
3. To enable the list view, one must navigate to the Folder list-icon button.
4. Right-Click on the eliminated items folder and then make sure to select the Empty Folder option.
5. Now, move forward and go to the File menu and choose the Account Settings icon, and then from that list select the Account settings tab.
6. A dialog box will now appear on your screen and you can choose Account settings options from there.
7. Hit the Compact Now button at the end.

2. Use Outlook ‘Archive’ Option

1. For the first step, Launch MS Outlook on your Windows Machine.
2. After that, from the top menu bar select the File tab>>Info tab.
3. Now, you can choose the Tools icon button and select the Mailbox clean button from there.
4. After selecting the clean-up tools, you can choose the Archive option.
5. Then, an archive Window will pop up right on your Windows machine and you can now browse the mailbox folder that you wish to archive.
6. At the last, hit the OK button to accomplish the procedure.

Also Read:- How to Compress PST File Without Outlook?

3. Try Out a Smart Utility to Reduce the Size of the PST File

As we have said previously, it is up to users which technique they wish to move forward with. Also, the above-mentioned techniques can be a little complicated for home users. So, we suggest in that case one must opt for a professional solution for a quick and secure process. The PST File Compress Tool will be the ideal solution to compact data file size in batches. It also works efficiently with all versions of Windows OS and Microsoft Outlook.

Some Extraordinary Features of the Compress Tool:-

• Provides the option to Eliminate duplicate emails & other items from a data file
• Helps to reduce the size of PST file with little to no data loss
• Works smoothly with all versions of Outlook & Windows OS
• Supports both ANSI & UNICODE Data files types
• Dual option to browse PST Files into the Interface

Complete Procedure to Compress Outlook Data File Size

Simply execute these below-mentioned steps:-

1. Launch this utility on your Windows operating Machine.

2. Add your data files (.pst) by dual option: Add File or Folder(s).

3. Users can also use the Search option if they have no idea about the destination of their PST files.

4. In the next step, select a particular folder to compact your data files, and afterward choose Compress PST tab and then browse your PST files & hit Compress PST button.

5. Now you have the choice to choose among the following options: Eliminate the attachments, compress your attachments, and so on. You can choose your desired option to move ahead.

6. After everything this utility will display the status “Compress Successfully”.

Ending Words

This blog helps users to reduce the size of PST file in a trouble-free manner. Also, we have mentioned both manual and professional solutions to ease out your worries. As we know manual techniques can be a little complex to understand, we highly suggest you to rely on the professional utility that we have described write above in this article.