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How to Backup Mac Outlook 2016, 2011 Without Any Loss of Data?

backup mac outlook 2016

Do not want to lose access to your important mailbox data? Wants to backup mac Outlook emails on the local machine? Do not know, how it can be done manually? No need to worry, this blog will let you know all possible methods to backup Mac Outlook 2016, 2011.

Microsoft Outlook is the widely used and most preferable email client all over the world. The advanced features offered are helpful in managing a business in an efficient manner. In addition, it is available for both Mac and Windows OS users. When it comes to Mac OS, Microsoft Outlook 2016, 2010 are the two versions and very famous among the Mac users. Now, users stores lots of important information in their mailbox like confidential emails, their bank account credential, etc. And, they cannot afford to lose any of them. So, to have permanent access to their mailbox data, a user needs to backup Mac Outlook emails. But, the question is how to backup Mac Outlook 2016, 2011 without any loss of information. Keeping this commonly asked query of users in mind, this blog will explain different methods to backup Mac Outlook data.

What are All the Possible Situations to Backup Mac Outlook?

If a user is looking for a solution to archive Mac Outlook mailbox data, then there must be some possible reason behind it. Major ones of them are discussed below:

  • The backup file of Mac Outlook will be helpful when the data stored in mailbox get corrupted. This will make it easy for the user to restore mailbox data and overcome the corruption issue.
  • Another possible case to backup mailbox data is when a user wants to migrate from one Mac machine to another Mac machine. In this case, sometimes users wish to move either complete mailbox data or selected data items during migration.

Also Read: How to Merge Multiple IMAP Accounts in Outlook?

Approaches to Backup Mac Outlook 2016/ 2011 Data

The process to archive Mac Outlook mailbox data varies from version to version. This means the procedure is different for Mac Outlook 2016 and Mac Outlook 2011. The best method to archive Mac Outlook mailbox is export data to OLM file format. Now, to do the same in a proper way, follow the steps mentioned below:

Approach #1: Backup Mac Outlook 2011 

  1. First of all, start MS Outlook application on the local machine
  2. After that, navigate to File tab and choose Export option from it    
  3. Now, from the Export tab, you need to select Outlook for Mac data file (.olm) option. Choose the data items that you want export to OLM format. Click on the right arrow to continue the export process   
  4. Then, select “No, do not delete items” option to avoid any disaster. Click on the right arrow   
  5. Next, you need to give a unique name and destination location to your OLM file. Then, click on the Save button in order to continue the process   
  6. You have to wait until the export process completed successfully. At last, click on the Done button.  

Approach #2: Archive Mac Outlook 2016 in OLM Format

  1. First of all, open Outlook 2016 application on the Mac machine
  2. After that, simply go to Tools tab and click on the Export option4  backup mac outlook 2016
  3. Then, Export to Archive File (.olm) dialog box will pop-up in front of you. Here, select the data items that you want to export to OLM format and click on Continue button  
  4. Now, Save archive (.olm) file as dialog box will pop-up. Here, give unique name and destination location to resultant OLM file
  5. After that, click on the Save button and completed the process successfully.

Approach #3: Automatically Backup Mac Outlook 2016 Data via Time Machine

Mac operating system has one application named as TimeMachine that allows to backup all Outlook data items. To use this application properly, one needs to schedule in order to create replicas on daily basis. Now, to run TimeMachine and backup Mac Outlook 2016 data, follow the steps mentioned below:

  1. First of all, open Mac machine and go to Apple Menu
  2. Then, you need to go to System Preferences and click on the Time Machine
  3. After that, simply turn “ON” the TimeMachine. Click on the Select Backup Disk
  4. The alternative way to backup is by clicking on the Options and choose the items that you want to backup. Like to backup only Outlook data, check only Outlook option except other
  5. Finally, select the desired destination location to save the backup files and click on the Use Disk option

Approach #4: Backup Mac Outlook 2011/2016 Emails With Mac Outlook Backup Software

Mac Outlook user can easily backup Mac Outlook emails with one of the best Mac Outlook backup software. The software provides the authenticated way to backup Mac Outlook 2016/2011 data without any complication. You just need to download the Outlook for Mac Export to PST Tool and start archiving Mac Outlook to one of the popular PST file format.


Data stored in the mailbox is really important for almost every users. Thus, it is really important for the users to have permanent access to their mailbox. Now, to attain this, one can back up their data and overcome any hazardous situation. So, this blog, will users know how to backup Mac Outlook 2016, 2011 data using manual techniques. One can refer all of them and make choice based on their requirement.