Different email clients are used in the organization for sending and receiving the email messages and the attachments. Users are using different email clients as per their demands. But, among all the email clients, Microsoft Outlook is one of the most demandable email client and first preference of every user to manage their data. For saving and printing emails, attachments, many Outlook user want to convert PST to PDF Adobe Acrobat. Therefore, this article will discuss different techniques to achieve this without data loss.
Microsoft Outlook and Adobe Acrobat Reader are two different applications which support different file formats. Outlook is the first preference of every user as their default email platform for email communication. MS Outlook has two file formats which are OST and PST. Outlook PST file is commonly used to store complete data items of Outlook in it. Whereas PDF file format is supported by Adobe Acrobat. It is used to view the PDF file in a system. The PDF format is a document file format which is so secure that it can be used to store the data items in it.
Manual Technique to Convert PST to PDF Adobe Acrobat
- Open Microsoft Outlook on your machine.
- Select the email you want to export in PDF.
- Navigate to File → Select Print option.
- Now, select the Microsoft Print to PDF option.
- Then click Print to continue.
- Finally, select PDF from the Save as type drop-down menu and click the Save button.
Limitations of Manual Approach
The manual approach to convert PST to PDF Adobe Acrobat is a time-consuming process which creates a hassle for the users while exporting a large number of Outlook PST files in a PDF file format. This approach is only suitable to migrate either one or two files in the PSF format. It is also not a reliable solution for the users to convert PST to Adobe PDF file format. Sometimes, it may also lead to the corruption of data files. So, users are always suggested to take a backup of Outlook PST files before performing the Manual Approach.
Professional Third-Party Approach to Convert PST to PDF Adobe Acrobat
For the perfect results, users are advised to use Outlook PST to PDF Converter which is suggested to the users to export PST file to PDF format. It is a multi-featured tool offering several options to the user to make the task simpler. It also comes with a user-friendly interface that can easily be understood by the novice users as well.
Here are the Quick Steps to Convert Outlook Data File to PDF:
Step 1. Download, Install and Launch the software on your system.
Step 2. Select the PST file which you want to save as PDF format.
Step 3. Now, choose PDF from the listed multiple saving options.
Step 4. Check the Advanced Settings option for more filters and features.
Step 5. Choose destination and then hit on the Export button.
The conversion process will start immediately. After completion, you can check the resultant PDF files from the selected location on your system.
Key Features of the Tool
Some of the unique features of the Software are:
- Performs batch conversion in no time without data loss.
- It can convert all the mailbox items of Outlook data files to PDF format.
- Provides option to preview all the data items in PDF file format.
- Capable to maintain the internal folder structure of the Outlook data files after the conversion process.
In the above blog, we have discussed both the Manual and Professional third-party approach to convert PST to PDF Adobe Acrobat. Both the methods have their own benefits and limitations. But, due to the Manual Method limitations stated above, it is clear that most of the users prefer to go for the Professional approach for quick results.