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How to Extract Email Addresses from Outlook Calendar Invite

Samuel Adams ~ Published: 25-Feb-2021 ~ Tech ~ 3 Minutes Reading

Microsoft Outlook is a popular email client and PIM (Personal information manager) suitable for enterprise users and home users alike. It has an advanced set of features and easy to use interface. It supports managing emails, contacts, calendars, tasks, notes, etc.

Outlook users can set meeting details in their calendars and send other users calendar invite for those meetings. This is an important task for professional users and is an advanced way to communicate with each other.

Sometimes, the sender or receiver of such calendar invites often need to extract email addresses from Outlook meeting for further use. We are here to let you know how to extract email addresses from Outlook calendar invite using different techniques.

Extract Email Addresses from Outlook Calendar Invite & Meeting

We will describe 3 methods:

  1. Right-click to Copy Email Addresses
  2. Copy from Tracking Clipboard
  3. Use Professional Software

Do go over all the 3 methods before deciding what method to use. If there are multiple calendar invites to consider, we recommend the professional solution.

Right-click to Copy Email Addresses

  1. Go to Calendar in your Outlook app.
  2. Double click to open the source meeting.
  3. Click on the “To” field and use the shortcut key “Ctrl+A” to select all the recipients of the meeting.
  4. Now, right-click on the selected addresses and choose the “Copy” option.
Right-click to Copy Email Addresses

The email addresses are copied. You can paste it on any document to view the content. This is all there is to extract email addresses from Outlook calendar invite for single meeting appointments/invites.

Copy from Tracking Clipboard

  1. Go to Calendar in Outlook app.
  2. Open the source meeting by double-clicking on it.
  3. Click on the “Tracking” button and choose the “Copy Status to Clipboard” option.
Copy from Tracking Clipboard

This will copy email addresses from Outlook calendar meeting invite. It is also suitable for extraction from single calendar invites.

Use Professional Software to Extract Email Addresses from Outlook Calendar Invite

The best and most reliable method to extract email addresses from outlook meeting is by using a trusted professional tool such as SysTools Outlook Email Address Extractor Wizard. It allows you to extract email addresses from Outlook calendar, contacts, emails, tasks, etc.

You just need to choose the Calendar part and the software will automatically extract email addresses from Outlook calendar invite, meeting, appointments without fail.

Simple Steps to Extract Email Addresses from Outlook Calendar:

Step 1: Click on Outlook profile and hit the Add Profile button.

hit the Add Profile button

Step 2: Go to next window and select Calendar option. Don’t forget to select categories from right-side.

select Calendar option

Step 3: In the next tab, select CSV format and click on Extract button..

select CSV format

Step 4: Once the email address extraction is successful, click on OK button.

extract email addresses from outlook meeting

Step 5: Now, hit the Destination path to open the folder containing CSV file with all extracted email addresses.

open Destination path

Step 6: You now have all the email addresses in the extracted CSV file.

email addresses extracted successfully

Final

Efficient Outlook calendar management is essential to maintain the workflow by professional users. We have proposed some methods to extract email addresses from Outlook calendar invite and meeting appointments. With them, you can easily extract all the addresses from the calendar invite emails defined in columns- From, To, Cc, BCC. To extrat data from multiple invites, we recommend using the professional solution.