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How to Import Contacts to WhatsApp from Excel Like a Pro

Published By Nilesh
Aswin Vijayan
Approved By Aswin Vijayan
Published On October 13th, 2023
Reading Time 4 Minutes Reading

In the ever-evolving landscape of digital communication, mastering the process of transferring information is indispensable. WhatsApp, a titan among messaging platforms, emerges as a guiding light in this fast-paced digital realm. Now, if the prospect of seamlessly import contacts to WhatsApp from Excel intrigues you, rest assured—you’ve landed in the right haven of knowledge.

Furthermore, brace yourself for an immersive journey through our comprehensive guide, specifically designed to make you an expert in the art of importing Excel contacts to WhatsApp. However, prepare yourself as we embark on a step-by-step exploration of this process, unraveling the complexities and turning the seemingly complex into the effortlessly attainable. Therefore, let the adventure begin!

Reasons to Add Contacts to WhatsApp from Excel

As a communication platform, WhatsApp is equipped with a multitude of features in comparison to Excel, a spreadsheet software. There are many compelling reasons that underscore the need to import contacts to WhatsApp from Excel.

Accordingly, the primary among these is WhatsApp’s user-friendly accessibility, ensuring that anyone, irrespective of technical expertise, can navigate it. On the other hand, it is very tough to learn how to use Microsoft Excel to manage and store contact information.

At the same time, WhatsApp messages are encrypted, which means that no one can read them without your explicit permission, including WhatsApp. Conversely, engaging in conversation is a limited prospect in Excel, confined to dropping comments on the data within the sheets.

Methods to Import Contacts to WhatsApp from Excel

In today’s interconnected digital landscape, the imperative to smoothly import phone numbers from Excel to WhatsApp has never been more pronounced. Although, WhatsApp lacks a direct feature for Excel file uploads, a strategic method can overcome this obstacle. Otherwise, this piece introduces the best expert-suggested and tested method, leading you through the process of effortlessly exporting your Excel contacts to WhatsApp.

Read More: How to Import Contacts from Excel to iPhone With Ease

Best Tip to Add Bulk Contacts in WhatsApp from Excel

Effortlessly, transitioning your Excel data into vCard format for seamless integration with WhatsApp or other messaging platforms is a fundamental undertaking. Likewise, to facilitate this conversion with the designated Excel File Converter Tool, adhere to the straightforward steps outlined below:

Step-1. Initiate the process by navigating to the start menu, running the tool, and opting for the Browse button to select the target MS Excel file for conversion.

browse the Excel file to import

Step-2. Upon accessing the chosen Excel file, a comprehensive preview of all your contacts becomes readily available.

preview of selected file

Step-3. Then, proceed by mapping the contact fields from your Excel file to the corresponding vCard fields. Once the mapping is complete, advance to the next stage.

map fields

Step-4. Choose the preferred vCard version and ensure to mark the options for creating a single vCard and importing blank email addresses.

select vcard versions

Step-5. Conclude the process by starting the conversion with a click on the Convert button, to start the export from Excel to a WhatsApp-compatible file.

convert button to import contacts to whatsapp from excel

Important Tip – By adhering to the outlined steps for the aforementioned tool, you gain the capability to seamlessly execute batch conversions, effortlessly converting all your Excel files into vCard format.

Migrating Contacts from Resultant vCard to WhatsApp

This is the final and most important step to import contacts to WhatsApp from Excel and answering user questions about how to export contacts from Excel to WhatsApp on a mobile device:

  • Navigate to your mobile device’s contact haven.
  • Opt for the Import Contacts feature, allowing WhatsApp to import contacts that have been converted from Excel.
  • Navigate to and select the VCF file to import contacts from the Excel file into WhatsApp.
  • After all, make sure that all of the contacts from the Excel spreadsheet are included in your mobile contact lists.

Finally, when your smartphone’s screen proudly displays your contacts, you can export contacts from Excel to WhatsApp. As a result, the gateway swings open, allowing you to seamlessly engage with your contact network on WhatsApp.


In conclusion, the process to import contacts to WhatsApp from Excel transcends mere functionality; it metamorphoses into a catalyst for transformative experiences. Our exhaustive guide paves the way to effortlessly sync data from Microsoft Excel to WhatsApp, saving time and effort in the process. Lastly, By using the aforementioned tool, you can take advantage of this powerful feature and stay connected like never before.