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How to Migrate Outlook Email to Office 365? A Complete Guide

Published By Aswin Vijayan
Kumar Raj
Approved By Kumar Raj
Published On February 7th, 2024
Reading Time 4 Minutes Reading

Overview: A Few days back there were many queries that our team received on how to migrate Outlook email to Office 365. So today we came up with a solution to import Outlook emails to Office 365.

In today’s world, several organizations are still using Outlook for communication purposes. But as we know today is the time to go on cloud and use their services. Most organizations bought the Office 365 plan but are unaware of how to transfer Outlook emails to Office 365 accounts. So, today we will discuss the different methods through which you can accomplish your task and also uncover Office 365 import service limitations.

Different Methods to Import Outlook Emails to Office 365 Accounts

There are the top 2 methods that can able to complete the task of importing emails to Office 365. 

  1. Experts Recommended Automated Tool
  2. Outlook Import/Export Method

You will get to know about each method in detail sequentially. But before starting the process of importing Outlook emails to Office 365, we need to get the PST file. 

Extract PST from Outlook 

To migrate Outlook email to Office 365 we need a PST file first. So, let’s follow the quick steps to get the PST file from Outlook. 

  • Step 1. Open the File option >> Open&Export.
  • Step 2. Now choose the Import/Export
  • Step 3. Click on the Export to a file >> Outlook Data file (.pst)
  • Step 4. Choose the mailbox and Browse the destination location.
  • Step 5. Click on Finish and the PST saved in the destination location.

Now we have the PST file. It’s time to discuss the solutions so let’s start with the automated tool first.

Also Read: How to Migrate Mail from One Office 365 Account to Another?

Method 1. Automated Tool to Import Outlook Emails to Office 365

Based on our research and testing, the Office 365 Import tool is a comprehensive and the most robust approach to migrate PST to Office 365. It means this tool can withstand all problems. This application is designed in a well-structured manner with multiple innovative options for assisting its clients with successful data migration. The layout and interface are easy and it does not require any technical guidance knowledge or hands-on upon it.

Software Steps to Migrate Outlook Mailbox to Office 365

Step 1. Download and Launch the tool on the system. Select Outlook as the Source platform and Office 365 as the destination platform.

Source & Destination

Step 2. Tick the checkbox of the required items from the workload section. Apply the data filter to filter out the relevant data and Next.

Workload and Set Date Filter

Step 3. Now in the Source tab, enter the path of the PST file which is extracted from Outlook. Validate the path of the file and hit Next.

Source files-validated

Step 4. Enter the essential credentials of the Office 365 destination account in the destination tab. Validate the entered credentials and then Next.

Destination Credentials Validated

Step 5. Now load the users into the tool using the different options such as Fetch Users, Import Users, and Download template.

users Tab

Step 6. Fetch the destination users into the tool. Map and validate the Source and Destination users then Next.

Validate Users

Step 7. Finally, click on the Start Import button to start the process.

Start Import

Smart Features of Software to Migrate Outlook Email to Office 365:

  1. Able to import the emails, contacts, and calendars successfully.
  2. Maintains the complete folder hierarchy.
  3. The data is safe and secure throughout the process.
  4. It can also import the PST file to the shared mailboxes.
  5. Provides a smart date range filter for filtering the necessary data only.
  6. Generate a complete report after the migration ends.

Method 2. Outlook Import and Export

The manual method to import Outlook emails to Office 365 is the Outlook Import and Export option. Using this method, you can upload the PST to your Office 365 account. To do so, you need to set up the Office 365 account in Outlook using the POP configuration. After setting up, follow the below steps:-

  • Step 1. Click on the File and then Open&Export.
  • Step 2. Now hit on the Import/Export option.
  • Step 3. Click on the Import from another program or file
  • Step 4. Select Outlook Data File (.pst) and Browse the location of the PST file.
  • Step 5. Choose the required option and then Finish.

This method is only helpful for a small number of users and small-size PST files. The large-sized PST files hang Outlook and the process is stuck in between. If the number of users is larger then this method is also not advisable. 

Observational Verdict

After purchasing the Office 365 subscription plan, the organization is not able to migrate Outlook email to Office 365. Therefore, we have explained all the possible approaches to importing Outlook emails to Office 365. The manual method has some limitations due to which it is not a best-fit approach for the organization. Alternatively, we have also explained the well-researched and tested automated tool to simplify the process.