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How to Migrate Outlook to Plain Text in Windows

Outlook to Plain Text

Are you also one of the Outlook users who are searching for the best possible solution to export Outlook email to text file. Then, you are at the correct place as we have come up with a precise solution to export Outlook to plain text. Read on to know in details how to convert Outlook email to plain text. If you want to perform this conversion process, then you can use MS Outlook to import the mails to Text format and save the files on the computer or anywhere else.

Once the Outlook data is in a plain text document, then you can open it in any text editor including Notepad in Windows, Microsoft Word, etc. When you convert Outlook message to plain text, users easily save the single mail or even migrate multiple emails in one plain text file. All the Outlook messages will be combined into one plain text document.

Techniques to Export Outlook to Plain Text

There are two approaches to convert Outlook message to text format. The first one will be the Manual Approach and the second one will be the Automated approach which will be performed using the third-party approach.

Manual Approach to Convert Outlook Email to Plain Text

  1. Choose the mailbox data which you want to export Outlook to Plain Text in the mail list and then go to FileSave As.
  2. Choose the Text Only (*.txt) which is selected as the Save As type option.
  3. Enter the name and then browse the location to save the Outlook data file.
  4. Click on the Save option to save the mail messages to text file.

Limitations of Manual Technique

The above-discussed Manual Approach can only be used to convert Outlook email to Text format with the Save As feature. But, for exporting multiple emails to individual text files in batch then you will have to manually migrate each and every email one by one which will consume much time and will also become more complex as well.

Automated Approach

To overcome the drawbacks of the Manual Approach, users are suggested to use SysTools PST Converter utility. Users can export Outlook to Plain Text. This software can easily migrate the entire data from Outlook mailbox including emails, contacts, tasks, notes, etc. This software will allow the users to convert Outlook email to Plain Text in four different formats including EML/MSG/PDF & VCF file format. The installation of Microsoft Outlook is not necessary.


  • Outlook Data File converter allows to convert single or multiple Outlook PST file.
  • This software scans the PST file data and generates an instant preview of the Outlook data.
  • Outlook PST file conversion tool applies date filters to export selected data.
  • Supports to convert corrupted as well as Password Protected Outlook PST file.
  • It comes with a user-friendly interface that resembles Outlook interface.


To avoid the disastrous condition, it is very much necessary for the users to have the data backup. Similarly, in this scenario of Microsoft Outlook PST, there are multiple users who are searching for a solution to migrate Outlook to Plain Text. Therefore, in the above-section, we have described two solutions to execute this conversion process to convert Outlook message to Text format. Both the Manual and Automated Solution have their own advantages and disadvantages. The first one is ideal for single or few contacts but if users want to migrate multiple or large number of contacts then users are suggested to use the professional approach which can be performed using the third-party approach.

Technical Expert blogger, Love to write about different technologies. Apart from blogging, I like to participate in multiple communities & forums rejoices in assisting troubled users.


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