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Quickly Recover Deleted Emails from Exchange Server 2013 / 10 / 07

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Introduction

Email deletion is a convenient way to reduce the load of your Exchange Mailbox from unnecessary messages. However, accidental or intentional deletion of Exchange emails can cause a problem. If users want to access any deleted email messages, they have to recover those emails. To guide the needy users, this write-up will discuss how to recover deleted emails from Exchange Server 13/10/07. This recovery can be done using manual technique or users can try Exchange Log Analyzer. Before the discussion about the recovery approaches, we will read relevant user query and know about the situations when this requirement arises.

Query 1: “One of our employees has deleted some data from his Exchange Mailbox. Though the deletion was not intentional, we need to get hold of those emails on urgent basis. Kindly suggest any easy way to recover deleted emails from Exchange Server 2010 Mailbox.”

Query 2: “A few months ago, my Exchange 2013 Outlook email was almost overflowing with numerous emails. The situation was so severe that I could not navigate properly in my Mailbox. That is when I decided to delete some emails. During the deletion process, I have accidentally deleted some important emails too. Now that I have noticed it, I do not know how to recover them. Please tell me any way of recovering deleted Exchange 2013 email.”

Situations when Users Need to Recover Deleted Emails from Exchange 2007 Mailbox

As we have just mentioned, email deletion can be done both accidentally or intentionally. Now intentional deletion may occur in two cases. In one case, emails are deleted by some hostile insider with malicious intent and this deletion usually happens in case of important emails. For this reason, the requirement of recovering these emails is also higher than any other category. In the second case, people delete emails without considering the future importance of the messages. When they find out the necessity of those deleted emails, they have to recover the messages. Apart from these, accidental email deletion also happens in case of important emails also that needs retrieval.

How to Recover Deleted Emails from Exchange Server Mailbox

Now that we are fully aware of the situations, let’s focus on the techniques of recovering deleted Exchange 2010 emails. There are two different approaches to recover deleted items from Exchange 2007 Mailbox. One is by using manual technique and another one is through Exchange Log Analyzer Software which helps to repair exchange log files. Let’s discuss in detail about both the approaches:

1.Manual Approach

Live Exchange Server: If your emails get deleted from Live Exchange Server, users can check “Deleted Items folder” and retrieve deleted email from there. If the items are not available there, it is possible that the emails have been hard deleted. In that case, Exchange admins can access “Recoverable Items Folder” and restore permanently deleted emails to Exchange Mailbox. But users must be careful about the retention policy of the Exchange Server 2007 Application. According to this policy, hard deleted email can be recovered within a fixed period of time. After which, deleted emails are completely unrecoverable.

Offline or Dismounted Exchange Server: To apply this approach, users need to restore the .edb file into the Exchange Server 2010 at first. Then they can apply this recovery method by using “Exchange Management Shell”. Implementation of this method also requires obtaining certain permissions.
This is the Search-Mailbox command that users need to apply in Exchange Management Shell. Here the recovery is being done from the Mailbox of Ana James while James Francis is the sender and “policy” is the keyword.

Search-Mailbox “Ana James” -SearchQuery “from: ’James Francis’ AND policy” -TargetMailbox “Discovery Search Mailbox” -TargetFolder “Ana James Recovery” -LogLevel Full

2.Alternate Method

Manual Approach to recover deleted emails from Exchange database is a complex one as it requires various levels of permissions. To avoid all these steps and recover deleted email messages from Exchange Server 2013 Mailbox, users can opt for Exchange Log Analyzer. This tool can recover even permanently deleted emails from Exchange Mailbox without any hassle. Any size of .edb file can be processed through this application. Users do not need to restore EDB file to Exchange to execute this process. After recovery, the emails can be saved in four different formats: PDF, HTML, MSG, and EML.

Note: Exchange Log Analyzer can recover deleted emails from dismounted Exchange database file only. It does not work on Live Exchange Server.

Working Method of Using Exchange Log Analyzer

  • Download and launch Exchange Log Analyzer.
  • Click on Add file button.

Recover Deleted Emails from Exchange Server

  • Add File dialog box will appear. Enable Select File radio button if you know the location of your .edb file. If you are unaware of the EDB or STM file location, you can choose Search File option. This option will make the tool find out your preferred file.
  • Once you have selected the Select File option, click on button to select the EDB or STM file, according to your choice.
  • Also, select between Quick or Advanced mode for scanning. In case of minor corruption, choose Quick mode. Otherwise, choose Advanced mode. Finally, click on Add button.

restore exchange database

  • Now the software will start processing the file. After processing is completed, it will display all items of .edb file including the deleted emails.

restore edb file

  • Now users can save the recovered Exchange emails in any format of their choice between PDF, MSG, EML, and HTML.

recover deleted emails from exchange

Why Should You Choose Exchange Log Analyzer

Users should go for Exchange Log Analyzer because it –

  • Recovers deleted Exchange Server emails from Exchange database
  • Retrieves permanently or shift-deleted messages from Exchange
  • Exports recovered emails into PDF, HTML, EML and MSG file formats
  • Also repairs corrupt .edb files of Microsoft Exchange Server 2016
  • Features Quick and Advanced modes for scanning Exchange database

Conclusion

The necessity of recovering permanently deleted emails from Exchange Mailbox may appear to anyone in different circumstances. To inform the users about the recovery techniques, this post discussed how to recover deleted emails from Exchange Server database. Here, we have seen that the recovery can be done either by using manual method or by using SysTools Exchange Log Analyzer. Manual method requires technical expertise of the user and the process is critical too. That is why professionals prefer using the cited application for the smooth and swift recovery of the deleted emails of Exchange Server Mailbox.