How to Stop Receiving Duplicate Emails in Outlook – Get the Best Solution

Nowadays, all communication whether it is personal or professional level is based on technology, specifically email.  Most of the organization share all their important information through emails.

Exchanging mail is fine until you are not receiving any duplicate emails. But when Outlook starts receiving duplicate emails mailbox, then it becomes very difficult to handle. Also, duplicates affect the program’s working and workflow. So if you receiving duplicate emails in your Outlook and seeking for the solution on how to stop receiving duplicate emails in Outlook, then this write up shares complete information about the reason and possible way to stop and remove duplicate email messages in Outlook.

Reasons Behind Receiving Duplicate Emails in Microsoft Outlook

In this we are going to discuss some causes behind getting the duplicate emails in Outlook mailbox:

Short Intervals on Sending/Receiving Emails: When the Inbox updates with short frequency, the mailbox data items are not synchronized properly, which leads to duplication emails.

Inaccurate Account Configuration: Whenever users use the same email account on different devices, then the receiving mails are synchronized repeatedly, thereby causes emails duplication in Outlook

Improper Rules: If the rules are not configured properly with your account, then it will create a contradiction in receiving the new email message, which leads to receiving duplicate emails in Outlook 2019 and 2016.

Flawed Settings of the Mailbox: Whenever you create an email account in Outlook, and if in case the mailbox settings are improper, then you will encounter duplicate emails in Outlook.

Server Issue: If Users enabled the option “Leave Messages on the Server” in Outlook Account Settings, then you may receive duplicate emails in Outlook 2019 and 2013.

Instant Solution 

If you are getting this issue in your Outlook and due to this issue your PST file is now filed with duplicate emails, then you can try Outlook Duplicate Remover Tool. This tool easily deletes duplicate from emails, contacts, calendar entries, tasks, notes, and journals. Also, support OST Outlook BAK files too.

Consequences of Outlook Email Duplication

It is very important to remove duplicate emails from Outlook. Because if you ignore this problem, encounter serious consequences in the future. Some of the major issues are listed below.

In a set of duplicate emails, it is very difficult to find any emails and it creates an inconvenience for the user. Due to that, you might skip important notices on which your career or personal plans may depend.

Another consequence is a large PST file. A very large PST file is one of the major reasons for PST data corruption, and this will surely happen because computer resources are not unlimited.

One of the major issues encounters by users is a system error or crashing of the Outlook program. Therefore, be careful; it is better to delete duplicate emails in Outlook, so as not to have such problems.

Manual Techniques to Stop Receiving Duplicate Emails in Outlook

Solution #1: Configure the Inbox Update Timing

In this section, we are going to increases the update frequency of the Outlook. So, to complete the process correctly it is advised to follow the steps in sequence,

• Launch Outlook in your Computer
•  Now, select the Send/Receive option.
• Choose Define Send or Receive Groups options,
•  Now, set the value of “Schedule an automatic send/receive query” in between 15-30 minutes.

Solution #2: Set the Rules Properly

Users can also stop receiving duplicate emails in Outlook by configuring the Outlook rules correctly, If the rules are set appropriately, then an Outlook user won’t receive duplicate emails which will ultimately solve the issue.

Solution #3: Modify Anti-Virus Settings

Sometimes, third party Anti-Virus is one major reason for receiving duplicate emails in Outlook 2019 and 2016. Because antivirus is responsible to set up and close the server connection. If the server connection is not close properly, then the emails are not marked as received.

Method to Delete Duplicate Emails in Outlook

The above-discussed techniques only stop receiving duplicate emails in Outlook. But what those duplicate emails which have been already received in Outlook mailbox how can you are going to delete all those duplicate emails from Outlook? So, in this section, we are going to discuss the answer to this question by discussing some methods that will help you to eliminate the duplicate from Outlook

Manual Method to Delete Duplicates Using Clean Up Utility

A user can easily remove the duplicate emails in Outlook by using Microsoft inbuilt utility i.e., Clean Up. So, in order to complete the process of delete redundant item, follow the simple steps described below,

• To begin the task first open the Microsoft Outlook application on your system
• Click on the Clean Up tool option from the ribbon bar.
• Now, select the Clean Up Folder and Subfolder option
• After clicking on the Clean Up folder and subfolder a dialogue box will pop up be asking you whether to proceed with Cleanup or Cancel? Simply click on the Clean Up option
• Click on the Setting option to open the deleted items folder location
• After Clicking on the Settings, the Outlook options window will open. simply click on the Browse button to add the PST file.
• Now, choose the Deleted Items and click on the OK button.
• At last click on the Clean Up Folder option to delete duplicate emails from the Outlook.

Smart Way to Delete Duplicate Emails from Outlook

The above discussed manual techniques are satisfactory when you try to stop receiving duplicate emails in Outlook or dealing with duplicate emails in Outlook if you have fewer emails saved in your Outlook account. But if you a have huge number of emails in Outlook, then it not that much sufficient.

Thus, to have a reliable and smart solution, a user is suggested to take the help of an automated solution.  This automated tool is the best tool among all such great utilities available to deal with duplicate emails. It is designed with all major features required to remove the duplicates from Outlook PST/OST/BAK file. It also provides an option to delete duplicates emails via email attributes also like to, cc, subject, etc.

Also Read: Remove Duplicate Tasks in Outlook 2010

Conclusion

In this write-up, we have discussed some most effective techniques on how to stop receiving duplicate emails in Outlook. Along with that we also discussed manual as well as automated solution to delete duplicate emails from Outlook.