Transfer Email from Gmail to Exchange Mailbox

In today’s era, there are multiple users who are having multiple Gmail Accounts and want to access them through Exchange Server. As there is no direct Manual method available to move Gmail emails to Exchange Mailbox. This procedure can be performed in two simple steps. In the first step, you have to migrate email from Gmail mailbox to Outlook PST and then import PST files to Exchange mailbox using Exchange Import tool.

It is becoming difficult for the users to access email from Gmail to Exchange Mailbox. This blog is going to describe some of the possible techniques like Exchange Import Software which help in making the Manual Technique more simpler and easier by giving an easy alternative approach to forward the Gmail Mailbox.

User Queries

• I need to move all the emails, contacts and calendars from Gmail mailboxes to Exchange 2010. I am aware of a service called Migration Wiz but the problem is that they charge the cost per mailbox which I feel is totally avoidable. The Transporter Suite will not work for Exchange 2010 and I will not be able to bring up a secondary Exchange 2007 Server. So is there any method wherein all my hundreds of mailboxes can be transferred through an automated tool?
• One of my friends wants to export email from Gmail to Exchange Mailbox and he was looking for the solution to perform the same. Is there any easy method using the third-party tool which makes the mailbox migration from Gmail to Exchange 2010 easier? Also, he wants the emails as well as the contacts list and the calendars to be imported. So if anyone could please suggest some alternative measures that can be undertaken?

Why to Move Email from Gmail to Exchange Mailbox

The reasons for the transfer are as follows:

• When the mailbox of the Gmail account is to be accessed by the user on the Exchange Server mailbox.
• When the Gmail emails are to be moved to the on-premise account by the user.
• When accessing of the .pst file in the Exchange Server (Exchange Management Console) needs to be done

Manual Way to Export Gmail Email to Exchange Mailbox

Exporting of Gmail account to Exchange Server can be done in two ways:

Step 1: Export Gmail emails to PST

• Here first you need to sync the Gmail account with MS Outlook.
• When the Gmail account in Microsoft Outlook is configured, a PST file will be automatically created at one of the following paths:

Drive:\Users\\AppData\Local\Microsoft\Outlook
Drive:\Users\\Roaming\Local\Microsoft\Outlook
Drive:\Users\\MyDocuments\Outlook Files

Step 2: To import the Outlook PST to Exchange Server Mailbox

• Use PS Commands to move PST files in MS Exchange Server mailbox.
• Importing of the Outlook PST file into Exchange Server Mailbox can be performed by the Exchange Administrator frequently. This is to be done using the PowerShell command.
• Before the execution of the import command some rights are to be assigned to the mailbox.

Limitations with Manual Methods

The manual methods to perform mailbox migration from Gmail to Exchange 2010 has some drawbacks which are discussed here:

• The manual methods are lengthy and hence it is time-consuming.
• More than 2GB of the file cannot be imported by the Powershell command for the Outlook data file (.pst) to Exchange Server.
• The command requires a 32-bit client machine with the installation of the Exchange Management tools since this requirement comes from a dependency with the MS Outlook client and the command does not work with a 64-bit client machine.
• One needs to be a technical expertise to run the Powershell commands.

Automated Solution to Export Email from Gmail to Exchange Mailbox

There are scores of commercial tools to migrate the Gmail account emails of the mailbox to the MS Exchange server. But the best among them is the Exchange Import Tool which is very reliable and safe to use. Also, there is no need for technical expertise while operating this software. Thus it is a boon for the users who are novice and not ready to experiment for the fear of data threats which is true in some cases resulting in irreversible data losses.

Read More: Learn How to Migrate Hotmail to Exchange?

Conclusion

In this blog, we have discussed the manual and the best professional method for the Gmail migration to the Exchange Server Mailbox. Also, the reasons for performing the above migrations are dealt with. From this above-discussed blog, it becomes evident that the manual method even though cost-effectively is not reliable. The automated solution is a better choice instead of the manual method to export email from Gmail to Exchange Mailbox.