In this blog, we will be introducing the Gmail email extractor, an application that will parse all the emails and stores email messages, addresses, attachments in multiple file formats. Any user can extract emails from Gmail via these tools without any trouble.
To extract Gmail emails will be introducing an Advance utility that provides unique features that helps in while extracting emails. And, a tool provided by Google which is not so efficient but still does the job.
Why Extract Emails From Gmail Account?
Although Gmail is almost a perfect web-email platform – It’s free, provides a generous amount of storage space, multiple applications for all users. But, it has very small flaws that can impact any user very greatly. Being webmail makes Gmail prone to hackers, crashes. Another thing is, Gmail users will not be able to access their emails or data at the time of the unavailability of internet connection. In any of the above cases, the user will not be able to access their data. Due to these reasons, it necessary that every Gmail user should extract their emails & other data on local computers for safekeeping.
Which is the Best Gmail Email Extractor?
One of the best & most demanding Gmail extractors is SysTools Gmail Backup Software. It’s best due to its exceptional features, compatibility, ease to use interface, etc. The utility is capable to extract emails from Gmail in multiple file formats, such as PST, EML, MSG, MBOX & PDF.
Additionally, the software provides folder filter option to extract Gmail email of a particular mailbox only. Another user-friendly feature of this extractor is that it is available in multiple languages, such as English, German, French, Japanese, Spanish, Portuguese, etc.
Moreover, the utility provides a category & date-range filter for selective data extraction. And, user can extract emails at the desired destination location on their computer or external drive.
Steps to Extract Gmail Emails via Extractor:
1. First Download the Gmail Email Extractor for free.
2. Enter the Gmail Id & Password for login into the extractor.
3. After login is complete, Activate the product.
4. Now, select the Category as “Email” for extraction
5. Choose the file format in which you wish to extract emails.
6. Apply folder filter, Browse destination location & click on the Start button to begin
Top Features of Best Gmail Extractor
Email Filtering: This above utility provides the facility to extract selective emails within a certain date range. You can enable the date-range filter from the Apply Filter option and set the starting date and the end date of emails need to be extracted.
Folder Partition Extraction: Another exceptional feature is the folder filter option. This filter allow a user to select a particular folder whose emails need to be extracted. You can find this option in the Apply Filter option and select the Gmail folders that you wish to extract.
Incremental Option: This is a very useful feature for Gmail users who perform the extraction on occasional bases. After extracting complete Gmail emails once, at the time of the next extraction attempt, by using an Incremental option, users can extract only new emails. This will save both time and storage space.
Maintains Folder Hierarchy: This is an in-build feature provided by the Gmail email extractor. While extracting emails, the utility maintains the folder hierarchy of individual folders. After completion of extraction who can find an email in a folder same as in Gmail account.
Clean-up Space After Extraction: This is only one of the unique features provided by the tool. When this feature is enabled, the tool will extract the emails & simultaneously delete those emails from Gmail server to provide more space to new data. This option can be used by users when Gmail storage space is approximately full.
Extract Contact, Calendars & Documents: Along with email extraction, the utility also extracts contacts, calendars & documents.
- Extract Gmail contacts: The utility is capable of extracting contacts in VCF format. It is a universal format for saving contacts.
- Save Gmail Mail Calendar: The tool extracts all the calendars events in an ICS file. It will maintain all the event attributes & data retained in the file.
- Extract Google Documents: The tool download all the Google sheet / Docs/presentations & uploaded files to the desired destination location. The tool will keep the hierarchy of folders and maintain the attribute of files during extraction.
Alternate Free Gmail Email Extractor From Google
Google also provides its own email extractor for users to easily extract emails from Gmail account. This tool is known as Google Takeout. Although this tool can be used to extract all emails & other data. But, it only provides the option to extract Gmail emails in the MBOX file format. Additionally, it doesn’t provide a feature like a date-range filter, incremental option, delete-after-download option, etc.
Another limitation of this method is, it takes hours or days to create an archive (depending upon mailbox data) and provides only a limited attempt for downloading the extracted emails from the archive menu.
In the above blog, we have introduced the Gmail email extractor for users who wish to extract their account data without any problem. We have explained the few top features of the tool provided by the automated extractor. You can test the tool yourself for free and extract the first 100 emails & 25 other items. Alternatively, we have also pointed out a free email extractor that can perform the job but not as efficiently as method 1. We highly recommend considering the automated tool as it provides far more features and security for extracted emails.