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Procedures for Mailbox Export to .pst Files In Exchange Server 2016 | Get the Solution

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Summary: Many users who are new to the Exchange environment don’t know the procedures for mailbox export to .pst files in Exchange Server 2016 for backup purposes. Here, in this write-up, we will guide users and provide the solution that helps them to easily export the Exchange 2016 mailbox to Outlook data file.

MS Exchange Server is the widely used and most popular mail server used by various IT companies & other industry verticals around the world for business and communication purposes. Working it such scale also store bulk Exchange data like – mailboxes, and data items: notes, tasks, journals, mails, contacts, etc… and all these are stored in Exchange database file which is the main repository of the Exchange Server.

All the Exchange mailboxes contain essential information and it is necessary to keep them safe and secure for future use. In case, if any disaster or catastrophe occurs due to which the company or users lose Exchange data then they have to face its repercussions which are given below:

  1. They have to bear the heavy financial loss
  2. Face the legal penalties or charges
  3. Their clients or users will start losing trust in them
  4. Its growth will start decreasing or lower down
  5. In the worst case, they may run out of business

These are the major consequences that they have to go through and to avoid this trouble it is better to export mailbox to PST Exchange 2016. In case, if there is a data loss then users can use the .pst file as backup file through which they can retrieve and access the data back by importing the PST file to the Exchange Server or MS Outlook.

Note: There are Exchange users who are new to Exchange Server environment and for them it is difficult to understand the manual method because it requires users to be technically sound, skilled, and hands-on experience to understand the solution.

Pro Tip: To avoid the complexity as well as the technicality of manual method users can use the advance SysTools Exchange Export Tool use by technical and non-technical users migrate Exchange Mailbox to PST from Live Exchange Server 2016 / 2013 / 2010 / 2007 / 2003 in a simplified way without using any command. Users can export the mailboxes such as: enabled, disabled, disconnected, exclude dumpster, journal, corrupt, hosted along with data items to the Outlook Data File.

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The Procedures for Mailbox Export to .pst Files In Exchange Server 2016 Via Manual Solution

Users can use the Exchange Admin Center and PowerShell cmdlet to export the Exchange 2016 mailbox to the Outlook PST file. But before using these solutions users have to fulfill some requirements and then export the mailbox. Otherwise, they will face the error.

1. First, they have to provide the Mailbox Import Export Role. Users can provide the role either by using the EAC or PowerShell cmdlet which is given below:

assign role

2. Then, create the shared folder to store the resultant file i.e. PST file & grant read / write or full control permission to Exchange Trusted Subsystem security group of that folder.

Use the following steps to provide the permission:

  1. First, generate the New folder & right-click on it >> Click on the properties option
  2. After that, click on sharing tab >> Then, click on share button & advance sharing button
  3. Then, click on the permission button >> Click on the Add button
  4. Enter the Exchange Trusted Subsystem in the dialogue box >> Select the checkbox i.e. full control >> After that, click on apply button and OK button

assign full control permission

Note: Whether you are using Exchange Admin Center or PowerShell cmdlet to export EDB mailbox first you have to fulfill the requirement mentioned above.

Procedures For Mailbox Export to .pst Files In Exchange Server Via EAC

Follow the steps given to export mailbox to PST Exchange 2016:

1. Login to the Exchange Admin Center >> Click on the recipients >> Select the mailboxes tab

2. Then, select the EDB mailbox >> Click on button & Click on the export to a PST file option

select exchange mailbox

3. Select the radio button “export the content of this mailbox” >> Click on the Next button

click next button

4. In the next button, enter the UNC path >> Click on next button

insert target file path

5. Select the checkbox and click on the finish button

select finish button

Use PowerShell Cmdlet In the Procedures for Mailbox Export to .pst Files In Exchange Server 2016

You can use the New-MailboxExportRequest Exchange PowerShell command that export the content of the primary and archive EDB mailboxes to the Outlook data file. Users can use this cmdlet to export the Exchange Server 2010, 2013, 2016 and above version mailboxes.

Execute the cmdlet given below to export mailboxes:

Syntax:

New-MailboxExportRequest -Mailbox “insert_mailbox_name” -FilePath “Enter_UNC_path”

Example:

New-MailboxExportRequest -Mailbox “ferb” -FilePath \\Desktop\foldernmae\finame.pst

This cmdlet export the ferb mailbox to the PST file format. If you want to export archive mailbox then for that you have to use different command.

Example:

New-MailboxExportRequest -Mailbox “ferb” -FilePath \\Desktop\foldernmae\finame.pst -IsArchive

If users want to bulk export mailbox to PST Exchange 2016 then they have to run the cmdlet given below:

1. $Export = Get-Mailbox
2. $Export|%{$_|New-MailboxExportRequest -FilePath “\\Desktop\Exchange mailbox\$($_.file).pst”}

Like this users want to execute the different cmdlet to export various Exchange data.

Limitation Of Manual Solution

  1. It doesn’t export offline/dismounted EDB file and mailboxes
  2. Cannot work with properly with the corrupted Exchange mailboxes
  3. The method is time consuming and prolonged. According to EDB mailbox size it takes time to export it.
  4. Requires in-depth knowledge, technical skills, and hands-on experience.

Note: Most Exchange users have dismounted/Offline EDB file and they want to export mailboxes from this database but there is no manual solution that can perform this conversion. So, users can use the advance SysTools EDB to PST Converter Tool which supports these Exchange database (Public & Private) and used by many IT experts, Exchange, & novice users to export mailbox from offline Exchange database to Outlook PST file in a hassle freeway. Users can use this utility to export any size of Exchange EDB to PST and other file formats. In addition to this, it creates UNICODE Outlook data file by default. It supports all versions of MS Outlook & Exchange Server (2016 – 2003), and Windows OS.

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Bringing It All Together

Now users know the procedures for mailbox export to .pst files in Exchange Server 2016 by using the solution provided here. If you have good knowledge about Exchange then the manual solution is right for you otherwise users will find it difficult to export mailboxes due to its downsides. To export mailbox to Outlook PST file in an hassle-freeway from Exchange Server or Offline/dismounted EDB file users can use the advance solution mentioned in this write-up. Rest, according to your preferences you can select the solution and export Exchange mailboxes.