Home How To Save Hotmail Email as MSG File: Export Multiple Messages at a Time

Save Hotmail Email as MSG File: Export Multiple Messages at a Time


After receiving some queries inquiring about the same thing i.e., How can I save Hotmail email as MSG files, here we are with the solution? Read ahead and know the answer to all your Hotmail backup questions.

In this era where email applications dominate the communication market, internal competition is pretty fierce. Webmail services compete to stand at the top among their counterparts. Hotmail is one such player in this race. Now known as Outlook.com, Hotmail has a user base numbering in millions. This makes it a forefront runner along with Gmail, Y!Mail and other webmail applications.

Why do Users Save Hotmail Email Messages?

Now, although Microsoft won’t lose the Hotmail user’s data on its end, no one can deny the errors made from the human side. From accidental deletion of data to intentional hacking of account, Hotmail is not free from data-loss issues at all. Other than this, in multiple scenarios, users require to save the messages from Hotmail in specific file formats. In today’s case, that format is MSG – the file which contains a single Outlook message.

By downloading the Hotmail messages into MSG format, a user can access those file in Microsoft Outlook account anytime. It not only works as an efficient way to back up the emails but also serves as a convenient alternative to access the emails locally.

How to Save Hotmail email as MSG file Conveniently?

There are no direct means offered by Hotmail to download the emails from Hotmail to MSG files. But there are options through which you can backup Hotmail account emails to the local machine (in MSG format). The name is SysTools Hotmail backup.

It is simple to use and offers efficient functions for saving Hotmail emails in MSG files. Let us see how the Hotmail account emails can be saved in MSG format with this utility. The whole procedure is explained in detail.

Note: The following method is performed on Windows OS. However, the tool is also available for Mac platform.

Stepwise Guide:

1. First, Install and run the software solution on your system

2. The initial screen will appear as shown below. Enter your Hotmail credentials to enable the software to access your account in a secure way. Click on Login button.

save Hotmail email as msg file

Users can also choose their preferred language to operate on the software. A total of 6 different languages are available to choose from including English, German, Dutch, Spanish, Portuguese and Japanese. It helps a diverse audience to help save their Hotmail email as MSG file.

3. On the next screen, users need to select the appropriate file format to save the Hotmail messages. In this case, select the MSG file format.

save hotmail email as msg

4. Now, set the preferred destination location where the Hotmail emails will be stored as MSG files

browse location to save hotmail email as msg

5. Users can find two additional buttons in the bottom pane of the software. The first option i.e., Delete After Download provides users with a unique facility. If the users want to empty their Hotmail mailbox once all the messages are saved locally, they can make use of this feature.

option of delete after download

6. The other option is the Apply Filters. Upon its selection, a filter tab will open asking users to select folders that they want to save. Users can also choose to filter out specific email messages based on selected date range

filter emails to save as msg file

7. Now press the start button and the software will start saving Hotmail email as MSG files. Users can choose to pause and resume this process at will.

save hotmail email as msg

The best thing we analyzed about this automated software is its ability to perform an incremental backup of Hotmail data. What this means is if the tool is opened the next time, you have to skip the previously downloaded data and save only the new Hotmail email as MSG.

incremental backup option

Concluding Lines

Downloading a copy of webmail emails such as Hotmail does not come as a surprise anymore. If you want your data to be safe, better to keep a copy of Hotmail messages on the computer. So, save Hotmail email as MSG files locally with a perfect solution as above and access it at any moment safely.

How to save Hotmail email as MSG File?

Steps to Save Hotmail Email in MSG
Step 1: Run Hotmail Backup Tool and login with Hotmail account.
Step 2: Select the MSG format to save Hotmail emails.
Step 3: Browse a location to save Hotmail email as an MSG file.
Step 4: Click on Start to save Hotmail email as MSG files.

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