Maintenance of data is an essential thing to control or tackle the continuity in any business. Organizations need to maintain the data related to accounting. With the increase in digitization, there are many applications available for the management of accounting work and among them, one is Tally, which is one of the best and popular software for accounting purpose. However, most of the users think that how to take Tally backup? As, users cannot rely on Tally for the security of the data, therefore, a solution is needed to take backup of the data either in Pen drive or Hard drive. In the following section, we will discuss the need and methods to restore Tally data backup.
Need to Take Tally Backup File
Tally is used for accounting, generating reports for tax filing, inventory management, recording financial transactions etc. However, it does not give any guarantee of the security of stored data. Users need to take tally data backup frequently to avoid any problem in future. One of the reasons behind this is that sometimes data gets corrupted due to certain factors and it can be deleted by mistake also. Therefore, in such case purpose to take Tally data backup arises. Moreover, Tally data can be copied very easily from one to another computer, if we have the backup of it. Furthermore, we will consider some queries taken from the forum site to understand purpose of creating Tally backup more clearly.
“I am running a small textile business and maintain all my day-to-day expenses and account details in Tally. However, I am thinking for taking Tally data backup to have a duplicate copy of accounting data. Can anyone suggest me that how to take Tally backup in Pen drive?”
“Basically, I am a C.A. and hold all my data in Tally accounting software. I was trying to take Tally data backup in a Hard drive by simply copy and paste procedure but I was failed. Therefore, I want to know an effective method to restore Tally Data”
“I have started a firm and recently installed Tally for account management. I do not want to regret later if somehow the data is lost. So, I want to know a method to take backup of a particular company in Tally ERP9.”
Error Faced By Users While Creating Tally Data Backup
In general, users face an error while trying to take the backup of Tally data. This common error is “Cannot a backup company in Tally ERP9”. The reason of this error occurrence is the larger size of the file with extension .900 of a particular company.
Solution to fix this: You can simply extract that file from the folder and can take backup of that file individually.
Manual Methods to Take Tally Data Backup
Data can be restored in Pen drive or Hard drive to have a copy of accounting data. Users who are using Tally can restore its data with help of following two manual methods:
Method 1: Use Backup Option of Tally Software
- Go the info of company menu, only if you are in Gateway of Tally and then click on “Company Info”.
- Tip: You can also use a shortcut key “Alt+F3” for the same purpose
Use a hotkey B to go to the menu “Backup” to open a backup screen on your system
You will see a form, which you will have to fill as below:
Source: This will be the current location of data of Tally software. The default location will be C:\Tally.ERP9\Data but if in case the data is in another location then, type the location there.
Destination: This is basically that location or medium where you want to save the backup of the data. If you want taking Tally data backup in Pen drive then, identify the name of the drive and also folder name. In the case of Pen drive, there is a folder named as “bkp” where the backup is taken on a regular basis. To find the location you need follow these steps:
1) Connect that Pen drive to the system and go to “My Computer”
2) Now, locate the Pen drive and then, open the folder named as “bop”
3) Look at the address bar and there you can see the address
- Once you have entered both destination and source press “Enter” and choose a company from the list. You can select multiple companies for backup by selecting the option of “All item” and take backup of all companies. Moreover, you can have backup in the same directory
Well, suppose you have selected all the companies individually. Then you will see the final screen as shown in the figure
Note: If one or more companies(from the list) have a vaulted password then, only one such company is to be selected.
At the end, you need to press “Enter” for confirmation. Tally starts and ends back up instantly, which can be seen in the Pen drive. You can copy and compress the file.
Method 2: Copy Paste the Data in Storage Device
While going for this method you need to be more cautious because a single mistake might damage the data. This approach is not recommended for those who are not knowing well about computers.
- Firstly, To get the location where Tally data is stored make a right-click on the icon of Tally, then click on “Properties” and then on “Target”
- Now, a folder of software will open. You need to click on a folder namely “Data”. Copy the folder and paste it where you want to take the backup like Pen drive, Hard drive etc.
Note: Suppose you cannot find folder inside the software folder then, you need to find the Tally configuration file, which is present in software folder and open it to find the location.
Keeping the data in the system is not always safe and management of data is like a most crucial thing for an organization. So, it is recommended take Tally Data backup on regular basis. In the above section, after understanding the need of Tally backup we have discussed that How to take Tally backup in Pen drive or Hard drive? Users can easily restore the data and can use that when there is a need for the same.