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How to Export Data from Zoho to Apple Mail?

zoho to apple mail

With the increasing popularity of Zoho Suite applications, most of the Zoho mail users are searching for an efficient technique to backup Zoho to Apple Mail? This article describes the possible solutions to migrate Zoho Mail to Apple Mail.

Zoho Suite offers email communication, document collaboration and Office suite applications for business and professional use. Zoho is a web-based email application which is used in almost all the organizations. It can be configured on desktop-based email client on MAC OS or Windows PC. Most of the users access their mailbox on Apple Mail on Mac machine and prefer to read the data from a common location which can manage multiple accounts. One can easily configure Zoho Mail in Apple Mail by setting the account on the desktop.


I am trying to sync Zoho Mail via IMAP to mac mail email client on the MacBook Pro. No matter whatever I try, but it always ends up with an error stating:

Zoho to Apple Mail

Methods to Add Zoho to Apple Mail

Following are the two ways to backup Zoho in Apple Mail. The first one will be the Manual Procedure and the second one will be the automated technique performed using the professional third-party utility.

Manual Technique to Export Zoho to Apple

There is no direct Manual approach to backup Zoho in Apple Mail. Therefore, in the first step we will take the backup of the Zoho Mail in the EML format and then in the second step, we will migrate the data from EML to Mac Mail.

Step:1 Backup Zoho

  • Open Zoho Mail → click on Settings.
  • Now, select Mail SettingsExport/Import Message Settings.
  • Browse the folder from where you want to extract the files on Export Window.
  • Navigate to store location and choose the emails that are to be exported from Zoho to Apple Mail.
  • Now, select the duration from the drop-down box and click on Submit button.
  • At times, the request is sent to the server queue and the following message will be displayed:
  • After some time, a notification email along with the URL is sent to the same profile from which the account is created. With the help of this email, you can simply download the emails in the ZIP file format.

After downloading the ZIP file from the link, the user can easily unzip the file with WinRAR software. All the backed up emails are in the EML file format.

Step:2 Export EML Data to Apple Mail

  1. Open Mac Mail on your machine.
  2. Collect all the Email files from the Windows System and copy to Mac Machine with an external device.
  3. Select the .eml files with the help of CTRL+A key.
  4. Import all the EML files by dragging the mails and dropping them to Mac Mail.

Limitations of Manual Techniques

There is no direct Manual Technique to migrate Zoho data to Mac Mail. That is why the above-discussed indirect Manual approach is very complex to perform and time-consuming as well. These approaches sometimes lead to data corruption and data loss as well while converting Zoho to Apple Mail. These steps can also damage your system.

Automated Approach

The Manual approach is not considered as the ideal means of backing up Zoho mailbox items. The users give more preference to the professional third-party utilities that are specifically designed to take the backup on regular basis. One such tool is SysTools Zoho Backup Utility. It is capable to migrate the complete data to different file formats including EML/MSG/PST and MBOX.


There is no direct approach to transfer Zoho to Apple Mail. It can be done manually by taking the Zoho Backup in EML format and then migrating EML to Mac Mail. This post describes all the required steps to setup Zoho Mail in Apple Mail. This blog also discusses the best possible professional utility to make the task simpler and easier.

Technical Expert blogger, Love to write about different technologies. Apart from blogging, I like to participate in multiple communities & forums rejoices in assisting troubled users.


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