How to Read Lotus Notes NSF Files in Outlook?

IBM Notes & Microsoft Outlook are two email clients prevailing in the computing world. Whilst Lotus Notes can be virtuously said as a legendary email client, its users are decreasing because of other email clients that are emerging. This is because the users are finding it convenient to work with, unlike other email clients. IBM Notes & Outlook both store their all data items in NSF & PST file format respectively. And due to that if you want to read Lotus Notes NSF files in Outlook, then it is quite a difficult task.

Because as we said earlier, both of these files do not support any other email client other than their own. Thus, to read Lotus Notes NSF file in Outlook 2019, 2016, 2013, 2010, 2007, and 2003, the users cannot directly migrate the Lotus Notes files into Microsoft Outlook.

Therefore manual techniques, as well as an automated solution like NSF to PST Converter Tool, are needed to perform the desired migration.

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Read Lotus Notes in Outlook 2019, 2016, 2013, 2010, 2007, & 2003

Considering a real-time scenario in which I want to access NSF data into Outlook PST & one fine day my organization wants to migrate data to Outlook. Now the email client which I will be using gets changed to Microsoft Outlook. Since Outlook is quite a reliable email client to work with. Thus, users don’t have to manually search for emails, just typing a keyword brings up all the related emails. The user interface is also very good. Also, there are many features that let users migrate to Outlook.

“Then one day something happened & my manager asked me to for the details of the project that I was handling for past 1 year. I had to rush because all the details were stored in the NSF file. I tried to migrate Lotus Notes emails to Outlook 2016 so as to facilitate my boss to read Lotus Notes NSF files in Outlook. 

However, then I realized that direct migration is not possible as NSF files are not supported by the Microsoft Outlook email client. The number of emails was few in my IBM Notes account, so I decided to mail my archive file to my manager from Lotus Notes to my manager’s Outlook account. Will my boss easily access those archive files in his Outlook profile?”

How to Read Lotus Notes Emails in Outlook?

As it is discussed earlier, both email clients i.e Lotus Notes & Microsoft Outlook supports different file formats. So for that users need to export Lotus Notes files into Outlook. This can be done in two steps:

1. Export Lotus Notes Mail Files
2. Import that Exported File in Outlook

Step 1: Export Lotus Notes Files

1. Open IBM Notes application.
2. Navigate to “File” option on the Menu Bar.
3. Click Export option, Export Wizard Window will appear.
4. As the Export Wizard gets to start, Choose the format as PST.
5. Now select “Tabular Text” or “Structured Text” supported by Microsoft Outlook.
6. Hit Continue to process the action.
7. Click Export to export the mail file.

Step 2: Import the Exported PST file in Outlook

1. Open Microsoft Outlook Application.
2. Go to File Menu >> Click “Import & Export” option.
3. Hit Next in the following screen.
4. Now Choose the format. Either choose “Comma Separated Values” or “Tab Separated Values”.
5. Click Next.
6. Now, Continue through the Export Wizard, select & Browse the file exported from IBM Lotus Notes.
7. After that, click Finish.

Now, the users can open or read Lotus Notes NSF files in Outlook.

Note: Before performing the manual method to import or export Lotus Notes emails keep in mind to take a backup of all the emails, so as to avoid losing emails in case of any mishap.

Automated Solution to Read NSF File with Outlook

The manual methods are very helpful to access IBM Notes data in Outlook. But, when it comes to exporting or importing bulk documents, it becomes difficult to use manual ways. As they consume unnecessary effort & time of the users & can also lead to data loss if in case an interruption occurs.

Thus, to avoid all these glitches, the user can switch over to a third-party utility that can easily do the same for them. No extra time & effort are consumed one can export all the data items & can enable one to read Lotus Notes NSF files in Outlook easily. For this Try Lotus Notes to Outlook Migration, this third-party tool to forward emails from Lotus Notes to Outlook.

Also, the tool helps users to maintain the data integrity intact & the users will not face any data loss also. Thus using them will be a smart move.

Automated Step by Step Solution

Let’s quickly go through the detailed step-by-step solution to provide users with the best results possible. Just download the above-mentioned automated tool for free as it also offers a demo version with certain limitations. After downloading the tool, follow the below-mentioned five easy steps to read NSF file in Outlook application.

Step-1. Launch the Automated Tool & then Click on the Add Files button to add your NSF data files.

Step-2. Simply Choose the Categories that you want to read in the Outlook application here.

Step-3. Apply Date Filter to your selected categories to execute a selective export.

Step-4. Select the Destination Location where you want to save the results.

Step-5. Finally, Click on the Export button to finish the task.

Also Read: How to Convert Lotus Notes NSF to Thunderbird Supported MBOX Format

Conclusion

The above article provides the method to read Lotus Notes NSF files in Outlook using various manual methods. To open NSF files in Outlook the users can go for the manual technique but as these methods have some limitations so they can also refer to a third-party utility to perform the task when & where required.