Microsoft Exchange Server is an email client which was developed by Microsoft. It runs only on Windows Server operating systems. It allows its client users to access and make changes in data files from the client end but sometimes users accidentally delete the mailbox from the Exchange Server. It creates an extremely tense situation when users realize what they did accidentally. After that, their next task is to search for a solution to recover permanently deleted emails from Exchange 2013, 2010 or 2007.
The users who are using Microsoft Exchange from a certain period of time know that the lost emails stay in the database for 14 days. So, users still have a chance to restore Exchange mailbox but they can get those emails back until a specified time frame.
On the basis of user queries we have discussed the solution to recover deleted emails from Exchange Server:
“ Yesterday, I was deleting some emails from MS Exchange Server but after some time I realized that I have deleted some important emails from it. I am so tensed as those emails are really important for my work. I am looking for a solution to restore permanently lost emails from Exchange. Can anyone please help me?”
Manual Methods to Recover Permanently Deleted Emails from Exchange 2013
If a user performs soft deletion on any item such as emails, contacts, calendars, notes, journals, etc. from the mailbox then that item goes to the Deleted Items Folder of Exchange Server. Therefore users can restore data from that folder. The steps to recover emails are mentioned below:
- Choose and open Deleted Items Folder.
- Choose the desired mailbox from where you want to retrieve emails.
- Select Move from arrow option.
- Select the most suitable storage location to save the recovered emails.
Note – The above mentioned manual steps can work only in the case when soft deletion is performed. But, if the users have performed deletion using Shift + Del command or hard deleted their items, then the manual method fails to work.
As most of the users know that after hard deletion, the deleted emails do not go to the Deleted Items folder as they are lost permanently. So, the only option left to restore permanently deleted emails from Exchange 2013, 2010 or 2007 is to opt for some third party application.
Expert Solution to Recover Permanently Deleted Emails from Exchange 2007, 2010, 2013
As the above mentioned manual procedure does not work in the case of hard deletion. So, it is always suggested to opt for a reliable and secure third party application such as SysTools Exchange Recovery tool. As there is no direct solution available for the retrieval of permanent deletion.
The Exchange Recovery software is a one-stop solution to recover all kinds of lost data which includes items like emails, contacts, calendars, notes, journals, etc. deleted from the Exchange Database file.
Let us have a look at some of the top features of the application:
- Allows users to recover both Public and Private Folders
- Restore emails along with its associated attachments
- Option to perform dual recovery i.e. Quick Scan & Advance Scan
- Provides preview of items along with attributes
- Performs recovery on Exchange Server whether it is active or inactive
- Maintains folder structure of the Exchange Database File
- Does not enforce any File Size Limitation
Step by Step Working of Automated Solution
Step 1: Download the Software and Launch it
Step 2: Click on Add file button and add Exchange Database file
Step 3: Select the Advance Scan option from scan mode to recover permanently deleted emails from Exchange and Click Add
Step 4: Preview the recovered emails. Select all emails and click on Export Select button
Step 5: Select the required file format > Click on browse to set the destination location > Click Export
It is important to take regular backups of any data whether it is emails, contacts, calendars, or any other personal data. In situations of data loss due to deletion or corruption, such backups come pretty handy.
It is helpful to create regular backups keeping in mind the data security and protection of user profiles. In the light of ever-growing cybercrime activities, it is integral to save data in one or some other form.
In case, if a user has deleted his/her data permanently then they can use some third party application to recover permanently deleted emails from Exchange 2013, 2010, 2007 versions of it.