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Export Exchange Archive Mailbox to PST: A Complete Solution

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export archive mailbox to pst

Exchange Server keeps emails in bulk and because of this it occupies a lot of space. Everyone knows that space issue is one of the major concern in Exchange Server. It contains both emails i.e. the important ones and un-important (old emails). Does to resolve this issue the users move their unnecessary emails to an archive mailbox rather than PST. After that they can export Exchange archive mailbox to PST. Then the user can access the Archive Mailbox in Outlook and Outlook on the web.

Users can archive mailbox on the same mailbox database, same mailbox server but different mailbox database or on the same Active Directory but on different mailbox server on a mailbox database.

Before export archive mailbox to PST. Let’s have a look what are the ways to move messages to the archive mailbox and the advantage to create the archive mailbox.

Various Ways to Move Messages to the Exchange Archive Mailbox

Manually

Users can manually copy or move their primary mailbox messages to the archive mailbox.

By using Inbox Rule

Users can automatically move messages in the folders of their archive mailbox by creating Inbox Rule in Outlook on the Web or Outlook.

Using Retention Policies

Retention Policies automatically move messages to the archive mailbox from the user’s primary mailbox after a certain period. Users have to implement archive policies by creating the retention tag that use the retention action i.e. Move to Archive.

Import .pst files

The Mailbox Import Request, import messages to the archive mailbox from the PST file.

Advantages to Create the Exchange Archive Mailbox

  1. It decreases the risk of data loss.
  2. Keep the important emails in the primary mailbox.
  3. Reduce the size of Microsoft Exchange Mailbox and increased system performance.

Now you know the multiple ways to move messages to archive mailbox and its advantages. Let’s find out the solutions to export Exchange archive mailbox to PST file format.

There are two methods from which the users can export the archive mailbox i.e. Manual and Automated methods i.e. EDB Migration Tool, which easily exports multiple Exchange Mailboxes to Outlook PST in no time without any data loss.

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Related:
Export Shared Mailbox to PST Exchange
Export Email to PST From Exchange 2016/2013/2010

Manual Way to Export Exchange 2010 Archive Mailbox to PST

Points to Remember

Users have to focus on these points and issues before export the mailbox to Outlook Data File (PST) by using the manual method.

  1. User have to use UNC network share (<Server>\<Share>\ or \<LocalServerName>\c$). For this the Exchange Trusted Subsystem group requires permission to read import, read/write export for the network share. Users have to face errors while exporting and importing the PST file if the share doesn’t get this permission.
  2. Users do not try to import or export Outlook Data File (PST) larger than 50 GB because its the maximum file size supported by the current version of Outlook. But users can export mailbox larger than 50 GB to the PST file by using multiple export request or by using a content filter.
  3. It might take several hours depending on the size of Outlook Data File size or mailboxes, available network bandwidth & MRS throttling.

Notes: These points are also be used while users are importing the PST file in the mailboxes.

Before using the Exchange Admin Center or PowerShell cmdlet to export EDB archive mailbox to Outlook data file, users have to assign Mailbox Import Export Role and provide the read / write or full control to the Exchange Trusted Subsystem security group of that folder.

Users can use the cmdlet given below to assign the role:

New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “insert the name of user”

After assigning the role, users have to create the shared folder to save the resultant file and provide the read / write or full control permission to the Exchange Trusted subsystem security group:

Follow the steps given below to provide the permission:

1. Create the new folder & right-click on it >> Select the properties option

2. Then, select the sharing tab >> Click on Advance sharing button

3. After that, click on the permission button >> Select the add button

4. In the dialogue box enter the Exchange Trusted subsystem >> Then, select the checkbox i.e. full control >> Click on the apply button >> Select OK

add full control

Steps to Export Exchange Archive Mailbox to PST via EAC

1: Select User Archive Mailbox > Click on () > Select Export to a PST file

select archive mailbox

2: Click here to export the content of the archive mailbox > Click on Next

click here

3: Insert the UNC path and filename of the target PST file > Click on Next

enter unc path

4: Select the Check Box > Click on finish

click on finish

Finally, your Exchange Archive Mailbox has been exported.

Manually Export Archive Mailbox to PST via Exchange Management Shell

Users have to know commands to use this method and he/she should be technically sound to understand the error if occur while performing this solution.

Here is the command is given:

New-MailboxExportRequest -Mailbox “acb” -FilePath “\\SERVER01\PSTFiles\xyz.pst” -IsArchive -IncludeFolders “#Inbox#”

Below is the example given:

example

Limitations Of Manual Solution

1. The EAC or PowerShell cmdlet doesn’t export archive EDB mailbox from offline / dismounted Exchange database file

2. It requires in-depth knowledge, skills, and hands-on experience

3. The method is prolonged and time-consuming. Depending on the size of the Exchange Archive mailbox it takes time to export it

4. Doesn’t work properly with the corrupted EDB file and mailboxes

5. Only export one archive mailbox at a time.

Note: There are most users who are having the dismounted/offline Exchange database and users want to export the archive mailboxes from this database but the solution described here only export on-premise Exchange archive mailbox. In that case, users can use the advanced solution mentioned below which easily bulk export any size of archive EDB mailbox to Outlook data file in a simplified manner without using any command

Automated Wizard to Export Exchange Archive Mailbox to PST from Offline EDB File

SysTools EDB Migration tool is the professional solution that is used by most companies or organizations to export Exchange database archive mailbox to Outlook PST. The tool helps them to export multiple exchange archive mailboxes to Outlook Data File from the offline/dismounted Exchange database file.
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The utility provides scan mode option easily recovers & repair Exchange mailbox & EDB file from corruption. By default removes minor corruption of the Exchange Database file using Quick scan mode and the Advance Scan mode recovers highly corrupted EDB file.

It doesn’t require any technical knowledge or commands to use this software. User does not have to face any issues or errors while using this tool.

This tool has an interactive graphical user interface that helps naive users to easily migrate Exchange mailbox to PST file. The software automatically creates export report which stores the success and fail count of exported Exchange mailbox data.

Note: The software is capable to export all version of Exchange Server Archive Mailbox

Features of Professional Tool

  1. Users can selectively export EDB file and Mailboxes.
  2. No file size constraints
  3. Export mailbox from offline Exchange database to Outlook PST
  4. Maintain Folder Structure and Data Integrity after conversion
  5. Provide Quick and Advance to recover corrupt Exchange database files
  6. Remove email encryption (SMIME/OpenPGP) from Exchange Mailboxes
  7. Save Exchange EDB to PST, EML, HTML, PDF, MBOX, MSG file formats
  8. Support all versions of Windows Operating System, Exchange Server, Outlook

Export Exchange 2010 Archive Mailbox to PST | Step-by-Step Method

1: Download > Install the Software

install software

2: Click on Add File > Add Exchange Database File > Click on Add button

add edb file

3: View the Exchange Archive Mailbox > Click Export

view archive mailbox

4: Select Archive Mailbox > Click on PST > Click on Browse

set export as pst

5: Select the target file > Click on Export

click export

6: Finally export Exchange 2010 Archive Mailbox to PST is successful

resultant file

Bringing It All Together

Therefore, now you have detailed information to export Exchange archive mailbox to PST. This write-up provides complete information about why users are exporting the Exchange archive mailbox, manual solutions / its limitation, and the working steps of the automated solution. To export the archive mailbox from the Exchange Server users can easily use the manual solution and in case you want to export EDB archive mailbox from offline/dismounted Exchange database file users can use the advanced solution mentioned in the above section. You can also try the demo version of the automated method to export the Exchange database archive mailboxes to Outlook data file in a hassle freeway. Depending on your preferences you can select the solution and start conversion.