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Effective Way to Export Shared Mailbox to PST Exchange 2010 / 2013 / 2016

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export exchange shared mailbox to pst outlook

Summary: If you are looking for an efficacious way to export shared mailbox to PST Exchange 2010 / 2013 / 2016 then you have found the right article. In this write-up, we will guide you to export the Exchange database shared mailbox to PST file by using the manual and professional solution.

Exchange Shared mailboxes is very important in IT organization or any other companies. It allows multiple users or employees to read/write and send email messages through generic email address (marketing@infotech.com or info@infotech.com). Also, EDB shared mailbox provide common calendars to various users to schedule their meetings, work shift, events, tasks, and many other things.

As everyone knows that it needs technical skills and knowledge to handle Microsoft Exchange Server and maintain the data. Due to hardware/software failure, server crash, corruption, etc.. we need to keep the Exchange shared mailbox safe and secure, and to is important for us to perform Exchange 2016 export shared mailbox to pst Outlook.

Users can use the Exchange Admin Center as the manual Solution and EDB Converter Software provided by SysTools as a professional method.

Professional Solution to Export Shared Mailbox to PST Exchange 2010 / 2013 / 2016

EDB Converter software helps you to export multiple shared mailboxes of any size to the PST file format in bulk without any data loss. Apart from this, it allow users to export different Exchange mailboxes such as: user, legacy, disconnected, archive to the Outlook data file, & multiple file formats – EML, HTML, PDF, MSG, and MBOX. You can easily export Exchange archive mailbox to PST along with other mailboxes.

Download purchase

This utility provides scan mode option which recover corrupt Exchange database file. To remove minimal corruption you can select the quick scan and by default, the EDB file goes through this scan option.

To recover highly corrupted .edb file, users can opt advance scan. This option recovers permanently deleted data items and Exchange mailboxes from loaded offline/dismounted Exchange database file with no data loss.

The tool can export selective EDB mailbox and items like – notes, tasks, journals, contacts, calendars, emails. Users can easily export Exchange contacts to PST along with other mailbox items.

It export mailbox from offline Exchange database to multiple file format and auto-create the export report which contains the success and fail count of exported data in CSV file format.

Key Features Of Automated Software

  1. Support public and private Exchange database file
  2. Convert pub1.edb to PST Outlook with no data loss
  3. Maintains original folder hierarchy and keep metadata intact
  4. Export selective mailbox items by using the categories filter option
  5. Migrate Exchange Mailbox to PST without losing any data
  6. Preview Microsoft EDB mailbox data items before conversion
  7. Provide option to remove email encryption (SMIME/OpenPGP) from Exchange Mailboxes
  8. Save Exchange EDB to PST, EML, MBOX, MSG, PDF, and HTML file formats
  9. Date filter option export Exchange data in a specified date range
  10. Suitable with all version of Microsoft Exchange Server, MS Outlook, and Windows OS

Stepwise Method to Export Shared Mailbox to PST Exchange 2013 / 2010

Step 1: Download, Install & Launch the professional software

download software

Step 2: Click on add file > Load Exchange database file > Click Add

select add file

Step 3: Preview the EDB mailboxes and data items > Click Export

preview exchange shared mailbox data

Step 4: Select Exchange Shared mailbox to export shared mailbox to PST Exchange 2013/2010 > Click on PST > Select browse button to set target file path > Click Export

select the edb shared mailbox and export it

Finally the EDB shared mailbox is successfully exported to the PST file format

Use Manual Solution to Export Shared Mailbox to PST Exchange 2010 / 2013 / 2016

By default, Microsoft Exchange does not provide export or import mailbox permission. So first, you have to assign the Mailbox Import Export role to the organization management role in the Exchange Admin Center.

After that create the shared folder to save the resultant file and assign full control to the Exchange Trusted Subsystem security group and then follow the steps given below to export Exchange shared mailbox to Outlook data file.

Steps by Step Method for Exchange 2016 / 2013 / 2010 Export Shared Mailbox to PST Outlook

Step 1: Log in to EAC, In recipients > Select Shared and click on the given mailbox > Click on “…” > Then, click the “export to a PST file” option

click exchange shared mailbox

Step 2: Select the first radio button > Click on the Next button

click on radio button

Step 3: Enter the Universal Naming Convention path > Click next

insert target file path

Step 4: Click on the checkbox > Click on the finish button to export shared mailbox to PST Outlook

click finish button to export exchange shared mailbox

The exchange shared mailbox is successfully exported to the PST file

Output File:

output file

Limitation Of Manual Solution to Export Shared Mailbox to PST Outlook

It requires technical expertise and in-depth knowledge to use the Exchange Admin Center.

This method only exports one shared mailbox at a time and if the user tries to export mailboxes by using this solution then it would be a very tedious job to do and spend the user precious time too.

Doesn’t work properly with damaged/corrupted/unhealthy EDB mailboxes. If any of the Exchange database shared mailbox is corrupted then you will lose data by exporting the mailbox to Outlook data file.

That’s why it is better to use the automated solution which helps users to export multiple shared mailboxes to PST file in bulk and it overcomes all the downsides that you are facing in the manual method.

Read More: Open EDB Files Outside Exchange Server

Bringing It All Together

However, the manual solution export only one mailbox at a time and to export the Exchange database shared mailbox in bulk you can use the professional solution mentioned here to export shared mailbox to PST Exchange 2010 / 2013 / 2016. The utility allows you to export Exchange database shared mailbox to Outlook data file in batch with no data loss.